Sample invoice for a 3D tour shoot
Here's how a typical listing package looks once it's itemized. Each line comes from one of the free WGAN calculators, so the invoice matches what you quoted.
| Line item | Qty × rate | Amount | Priced with |
|---|---|---|---|
| 3D virtual tour, 2,500 sqft | 1 × $350 | $350 | 3D tour calculator |
| Edited HDR photos | 25 × $8 | $200 | Photography pricing |
| 2D floor plan, 2 floors | 1 × $105 | $105 | Floor plan pricing |
| Aerial photos | 1 × $150 | $150 | Drone pricing |
| Total | $805 |
Itemizing, even when you sell a package price, shows the agent what they're paying for and makes it easy to drop or add one piece on the next listing. If you sell bundles, list the package as one line and the included items in the notes.
Payment terms that work for real estate photographers
- Due on receipt or before delivery. The most common setup: the agent pays, then the gallery and tour link unlock. It removes collections work almost entirely.
- Net 7 or Net 15. Reasonable for brokerages and repeat agents with a good payment history. Put the exact due date on the invoice, not just “Net 15”.
- Payable at closing. Agents sometimes ask for this. If the listing doesn't sell, you may wait months or never get paid — avoid it, or charge more for the risk.
- Late fees. If you charge one, state it in your contract and on the invoice, and check your state's limits on late charges first.
Put your accepted payment methods (card link, ACH, Zelle, check) in the payment instructions field so the agent never has to ask.
From quote to contract to invoice
- Quote the job with the 3D tour price calculator or a rate sheet.
- Agree on terms using the free Matterport contract template — scope, reshoot policy, payment, and hosting.
- Shoot and deliver.
- Invoice here with the same line items and the payment terms from your contract.
- Keep the record. Save the PDF with your tax records — the IRS link below covers how long.